Workspaces on mobile

Your Notion mobile app interface is split into two sections: the sidebar and the editor.

• Notion's sidebar navigation remains tucked away on mobile until you need it.

• Just tap ⠇☰ on the bottom of any page to expose the sidebar.

• It works the same way as it does on desktop except without hover states.

• It excludes some desktop options like Import and Templates.

• Notion's editor is the default screen on mobile. Pages take up the entire screen.

• Actions for pages and the editor are tucked away in the ••• menu at the top right, along with the Share menu.

• Search, Inbox, and New Page options are at the bottom of the screen.

Opening your workspace sidebar with the ⠇☰ will show your workspace switcher, as well as all the pages in your workspace that you have access to. These pages are split into sections - we'll highlight each below.

Tap on your current workspace's name to switch between the workspaces you belong to, create a new one, join another one, or log out.

You'll see a section called Teamspaces. Teamspaces are a dedicated area for every team within your organization or company, and can be customized on an individual basis. Learn more about teamspaces →

• Every workspace has at least one default teamspace, which all members will see in their sidebar.

• Any of the pages in default teamspaces in your sidebar can be seen and shared by the other members of the workspace.

In the Teamspaces section, you'll also see any other teamspaces that you are a member of.

• Click the name of any teamspace to reveal or hide its nested pages.

• Keep your sidebar clean by leaving any teamspaces you don't need to access. Click the ••• button, then Leave teamspace.

• Tap on any toggle in your sidebar to reveal pages nested inside pages.

• For database pages, you can open the toggle to see the different views of that database you've created. They are represented with a • next to them.

• Any pages you've shared with only select individuals (as opposed to everyone in your workspace) will appear under Shared. This section appears only when needed.

• Other members of your workspace will not be able to see these pages unless they're invited.

• All the pages in this section can only be seen and accessed by you.

• Favorite pages to pin them to the top of your sidebar for quick access.

• As soon as you do this, you'll see a Favorites section appear in your sidebar at the top.

• You'll see a + icon and a ••• icon to the right of every page in your sidebar.

• Tap the + to create a new page nested underneath that page.

• Tap ••• to open a menu of options that includes:

  • Undo/Redo: Undoes the last page movement (or redoes it).

  • Delete: Deletes the page.

  • Duplicate: Makes an exact copy of the page in your workspace.

  • Move to: Lets you choose another workspace or page to put the page inside.

  • This menu also shows who edited the page last and when.

Many more Notion settings are available on desktop. We've slimmed these down for mobile to include only:

• Notifications options for email and mobile push.

• The option to set, change, and remove a permanent password.

• The option to change your app appearance.

• The option to start calendar weeks on Monday instead of Sunday.

• Tap to see deleted pages split into two categories: all deleted pages, and sub-pages deleted off the current page you're looking at.

• Tap the trash icon to delete a page forever.

• Tap the arced arrow icon to restore a page to your workspace.

This brings up a menu of resources to get in touch with our support team and learn more about Notion as a company:

• Our help center (which you're currently looking at).

• The option to chat with our support team in the app.

• Keyboard shortcuts (Markdown works on mobile).

• Our What's New page with release notes for new features.

• Join Us takes you to our jobs page

• Terms & Privacy takes you to that documentation.

• A link to our Twitter account — @NotionHQ.

• Version information for the software on desktop and mobile.

In the editor, a toolbar appears above your keyboard. It contains all the options you need to add content to your page.

• First and foremost, you can just start typing to add text to your page.

• Tap the + to see a full menu of other content block types you can add to your page. This replaces the / command functionality on desktop.

• From this toolbar, you can also @-mention a person or page, add a comment, insert an image, delete content, indent, select text color and highlight, and delete and duplicate a content block. Scroll horizontally to see all these options.

• Always know where you are in respect to your navigation. The breadcrumb at the top of your app shows you where the page you're currently looking at fits into other pages in your workspace.

This menu contains editorial options and actions:

• Style: Choose from three different typography choices to format your page.

• Undo/Redo: Take back your last action on a page, or reinstate it.

• Customize page: Toggle the visibility of backlink and page comment sections.

• Lock page: Turn this on to prevent edits from being made.

  • Lock views: Turn this on to prevent others from changing properties and views.

• Add to Favorites: Pins the page to the top of your sidebar.

• Copy link: Save the current page's URL to your clipboard.

• Page history: View past versions of the page going back 7 days (extended for paid plans).

• Show deleted pages: Opens up Trash so you can restore or permanently remove pages you've deleted.

• Delete: Delete the page.

• Export: Download the page as a file. Databases get saved as CSV files, while non-database pages get saved in Markdown. You can also export either as PDF or HTML.

• Move to: This opens up a menu where you can choose any other workspace or page to move the current page into.

• Word Count: A handy reference for the number of words on any page.

• Last Edited: See who last made a change on the page and when.

Tap the share icon (square with upward arrow) to open this menu. From there, you can share the current page with others in a number of ways:

• Share page link: Tap this button at the top to open your mobile device's share sheet. You can copy the page link or directly share the URL.

• Share to web: Turn this on to publish your page to the web so anyone with the link can see it. Tap the dropdown menu that says Show link options for more control over permissions, duplication, and search engine indexing.

• Add people, groups, or emails: Tap this to invite other Notion users to the page.

  • Everyone: Turn this on to give every member in your workspace the ability to see the page. Tap the dropdown menu to the right and choose from Full access, Can edit, Can comment, Can view or No access to assign a level of access for people in your workspace.

  • Groups: You may also see groups that have been created in your workspace that you can assign different access levels to.

  • Guests: You can also add users outside of your workspace directly via email. They'll join as a guest.

Tap the bell icon at the bottom to open this menu, which shows you notifications and changes that are relevant to you on Notion.

• Tap Inbox to see all revisions on pages you follow, and all mentions of you in the workspace.

• Tap Followed just to see edits made on pages you follow.

• Tap All to see all edits made by all users across the entire workspace.

• Tap This page to see changes, comments and mentions relevant only to the page you're currently looking at. You can also choose to follow the page here. Click on the clock icon to the right of any revision to go to that version (or restore it) in Page history.