Custom data retention settings
Enterprise workspace owners have control over when users’ pages are deleted from Trash, and how long they can be retained for afterwards 🗑️
Note: While you can customize data retention settings for your workspace now, these settings will not go into effect until August 19, 2024.
Users can delete any pages that they have edit or full access to. They can also restore or remove those pages from Trash.
As an Enterprise workspace owner, you can decide how long a page stays in Trash before it’s permanently deleted and no longer accessible to users. To do this:
Go to
Settings & membersin your sidebar.Select
Security & data.Open the
Data retentiontab.You’ll see the current setting for when pages in Trash will be deleted. By default, this is 30 days. Select
Changeto customize it.Set a custom time period between one day and 10 years. Your time period can be set in days or years.
Once you’re done, select
Save.
When users in your workspace navigate to Trash in the sidebar, they’ll be able to see how long pages have before they’re deleted from Trash.
Only Enterprise workspace owners can view and restore pages after they’ve been permanently deleted from Trash. To set the length of this retention period:
Go to
Settings & membersin your sidebar.Select
Security & data.Open the
Data retentiontab.You’ll see the current setting for how long pages will be retained. By default, this is 30 days. Select
Changeto customize it.Set a custom time period between one day and 10 years. Your time period can be set in days or years.
Once you’re done, select
Save.
Starting August 19th, Enterprise workspace owners will be able to see and manage retained pages using content search.
Note: Once a page is permanently deleted by you or automatically following the retention period, workspace owners will also be unable to access or restore it.
